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Approve custom furniture with a dimensioned drawing, material references and a packing plan. Use this buyer checklist from room brief to shipment.
Custom furniture procurement can go wrong even when the style photo looks right. A buyer needs a measured room brief, an approved dimensioned drawing, named materials and a packing plan that fits the delivery route. This checklist shows what to request at each approval point for a table, dining chair or sofa enquiry.
OKKHM advertises custom furniture enquiries from one piece. The options, price, sample availability, inspection and schedule still depend on the selected model and written quotation. This page is a buyer planning framework, not a claim that every model follows identical factory steps or lead times.
Five checkpoints for a custom furniture order
| Checkpoint | What to send | What to approve in writing |
|---|---|---|
| 1. Room and product brief | Room sketch, door and lift measurements, model reference, size and quantity | Whether the requested changes can be made for that model |
| 2. Dimensioned drawing | Desired outer dimensions and use requirements | Top and side views, seat or table height, leg positions and usable clearances |
| 3. Materials and finish | Fabric or finish reference, color target and use conditions | Named material, swatch or sample if available, finish and care requirements |
| 4. Production reference | Signed drawing and revision date | Change procedure, agreed tolerances and inspection scope |
| 5. Packing and delivery | Destination, access constraints and delivery terms | Assembled or split parts, package dimensions, gross weight and documents |
1. Turn the room into a measurable brief
Give the supplier the intended furniture position, room length and width, fixed obstacles and door swings. Measure the narrowest doorway, corridor turn, lift and staircase along the delivery route. State the number of seats and whether the furniture must be moved often. A photo alone cannot show clearances. The dining table seating layout guide demonstrates a transparent way to calculate long-side chair space; replace its example chair width with the exact model dimension.
2. Approve a drawing with usable dimensions
Request a dated top view and side view that name all outside dimensions and the intended units. For a table, check underside height, base footprint and between-leg space. For a dining chair, confirm overall width, depth, seat height, armrest if any and how it meets the table. For a sofa, confirm overall width, seat depth, cushion construction and module dimensions. The dining chair guide and sofa size and fabric guide cover these category-specific checks. Ask about tolerances and revisions before signing off.
3. Name the material rather than approving a screen color
Provide a color and finish reference, then request the precise material name and relevant care information. For upholstery, ask whether the quoted surface is fabric, PU leather or another specified material, and request a swatch or sample when tactile feel or color matching is critical. A screen image does not establish composition or an exact shade. Record any metal, wood, stone-look or other finish separately from the upholstery.
4. Keep a single approved version for production
Attach the signed drawing, material reference, quantity and finish schedule to the purchase order. If a leg position, seam, finish or dimension changes, request a revised drawing and written price and schedule impact before approval. Agree what should be inspected and which images or measurements will document the finished item. This is a suggested approval practice, not a claim that a given inspection or sample is included in every quote.
5. Confirm how the piece will arrive
A table top or sofa module may need a different delivery route from its assembled footprint. Ask whether the item ships assembled, flat-packed or in split components, and whether installation is included. Request a package or crate list with outside dimensions, gross weight, protection method and handling notes for the selected order. Confirm trade terms, destination, freight method and any import documents in the quotation. Do not infer shipping cost from the furniture’s room dimensions.
Use one RFQ to request the missing answers
Browse the OKKHM product collection for a starting style, then send the custom furniture RFQ template with your room plan, model references, desired changes and delivery details. Ask for an itemized quote, drawing, material confirmation, packing information and a proposed schedule. Retain the final approved versions with the order.
Frequently asked questions
Does MOQ 1 mean every custom change is available on a single piece?
No. The site advertises one-piece custom enquiries, but material, finish, size and sample options need confirmation for the chosen model and quantity.
Can I approve dimensions from a product photograph?
No. Ask for a dimensioned drawing of the specific configuration and check room and delivery clearances before approval.
When should I decide on packing?
Discuss access constraints in the initial brief, then approve the final packing method and package list before shipment. A change to the product’s size or assembly can alter packing.
